• Position Summary

•  

  Join a vibrant campus community whose excellence is reflected in diversity and student success. West Chester University of Pennsylvania’s Center for Women & Gender Equity invites applicants for the position of Administrative Assistant.

  West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

  WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

  The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

  Responsibilities include:

  • Serves as first point of contact for the Center for Women and Gender Equity and notifies department staff when individuals are present for meetings
  • Answer and forward calls if necessary for the department main phone line and review/respond to/forward voicemails to the appropriate staff member
  • Maintain departmental email accounts and respond to routine inquiries
  • Coordinate, monitor and maintain shared department calendars
  • Produce outreach and notify CW&GE scholarship recipients of status
  • Independently research, purchase, and reconcile purchasing card requisitions for Center events based on requests from Center staff
  • Coordinate required processes for payment of purchase orders and requisitions and train other staff on processes if needed
  • Initiates and tracks completion of processes including work orders, student employment paperwork, and travel requests
  • Tracks departmental budgets, including grant budgets, and fulfills daily communication
  • Completes all necessary budget and expense transfers between Center accounts and institutional partners
  • Collaborate with campus partners including Payroll, Finance and Business Services, Financial Aid, and Human Resources to assist students with compensation and clearances
  • Other duties as assigned

   

• Minimum Qualifications

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  • Such training may have been gained through graduation from a four-year college or university

  OR

  • Any equivalent combination of experience and training
  • Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

  Required Knowledge, Skills & Abilities:

  • Some knowledge of the principles and practices of public administration
  • Some knowledge of the principles of governmental accounting, statistics, and public personnel administration
  • Some knowledge of the sources of information, methods, and techniques used in administrative research
  • Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures
  • Ability to conduct studies and analyze contributing to the development of sound operational procedures
  • Ability to speak and write effectively
  • Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public
  
  

   

• Preferred Qualifications

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  • Experience working in a University setting
  • Advanced experience in Excel Workbook
  • Demonstrated experience utilizing Microsoft Office Suite to manage calendars and create communications
  • Customer Service experience
  • Excellent written communication skills

   

• Special Instructions

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.

To be considered for the position, applicants must upload the following:

• Resume
• Cover letter
• List of references with contact information

Review of applications will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer.

Requirements

• Start Date: No Start Date
• Education: High School or Equivalent
• Work Experience: 1 - 3 years
• Part/Full Time: Full-Time

Contact / Additional Information

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.