Under the general direction and supervision of the Director, Child Development Center, the Administrative Assistant I – Child Development Center provides support for the Child Development Center and the Child Development Center Director.

This part-time regular position will assist with maintaining attendance records; creating and disbursing correspondences for families; data entry and upkeep of Excel spreadsheets; submitting and tracking maintenance requests; monitoring Center supplies for ordering; assisting with scheduling, greeting families, children, and visitors and assisting them as needed; answering phone, taking messages and directing calls accordingly.

Essential Functions 

Software Duties:

1. Proficient in Microsoft Word and Excel.
2. Utilize PowerPoint and other software like Adobe and Child Development Center- specific management computer software.

Reception Duties:

1.  Operate telephone equipment and direct incoming phone calls to appropriate persons.
2. Supply general information to callers, distribute messages appropriately, and greet and direct those needing assistance.

Data Entry:

1.  Maintain attendance and staff hours records.
2. Assist in the oversight of the Child Development Center’s family engagement application, including contacting and updating families as needed.
3. Assist in creating invoice payments, creating reports, and onboarding new employees.
4. Oversight of incoming and outgoing mail.
5. File and organize Center materials.
6. Assist in special projects and planning events.
7. Initiate printing/copy orders to ensure an adequate inventory of printed materials.
8. Other data entry duties as assigned.

Operate Office Machines:

1.  Proficient with a Personal computer, printer/scanner/copying machine, and telephone/answering system.

Communication and Correspondence:

1. Communicate daily, both verbally and in writing, with campus personnel, Child Development Center staff, families, and children.
2. Communicate with the Director in a timely, factual, clear, concise, and meaningful manner.

Maintain Office Supplies and Equipment:

1. Maintain inventory of various supplies for the Child Development Center.
2. Receive and distribute office and educational supplies as needed.

In the absence of the assigned staff, assists in performing essential functions of other positions, which may include, but are not limited to: monitoring the front desk and entrance, parent communication and assistance, and classroom oversight. 

Promote a Culture of Belonging
Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Minimum Qualifications

1. High School graduate or GED.
2. Minimum of one (1) year of office/clerical experience.

Salary
$16.70 per hour

Benefits
Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums. 

Schedule
Normal hours of work for this part-time regular position are scheduled Monday through Friday, from 7:00am to 12:30pm, based on a 29-hour workweek, based on a 260-day work calendar. Hours may occasionally vary based on the Child Development Center’s needs. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.

Requirements

• Start Date: No Start Date
• Education: High School or Equivalent
• Work Experience: 1 - 3 years
• Part/Full Time: Part-Time

Contact / Additional Information

Link to apply: https://southeast.peopleadmin.com/postings/11110 
If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3407.