Dean College invites applications for the position of Associate Registrar within the Office of the Registrar. The Office of the Registrar is responsible for the maintenance of student records and works to improve the student, faculty, and staff experience at Dean College. 

The Associate Registrar is primarily responsible for maintaining academic and curriculum information as well as overseeing the start and end of semester/year processes.  In addition, this position uses various software applications to provide reporting support for internal and external agencies and to assist with managing daily operations. This position works closely with the Registrar and assists with strategic and operational functions.  As a partner with other campus departments, the Associate Registrar works collaboratively with Academic Affairs, Admissions, Student Financial Services, and Success and Career Advisors to maintain accurate and reliable student records.

Expected salary range: $67,000-$72,000 per year, commensurate with experience. The College also offers a comprehensive benefits package, including health insurance, retirement contributions, and generous paid time off.

Position responsibilities include:

• Maintain systems that provide academic information for current students, including Degree Audit and Docuware.
• Update annual changes to student completion dates, process waivers and substitutions, and update academic programs' degree audits based on catalog content and updates.
• Oversee graduation tasks, including updating the graduation application, conducting mid-year and final audits for all students, and tracking and reporting any missing requirements to Success & Career Advisors.
• Coordinate diploma production and delivery and assist with the Commencement ceremony program, reader's list, and other reports as requested.
• Manage tasks associated with the readmission process, start-of-semester check in processes, grading processes, Honor Societies coding, and student withdrawal reporting.
• Work with Athletics & Recreation to manage student-athlete information and generate reports to support compliance requirements.
• Assist with Academic Standing review and calculate Dean's list and President's List. Verify calculations are correct and communicate outcomes to the campus community.
• Support the Registrar by ensuring all office personnel are cross-trained on internal and external data mining/reporting, including course demand, classroom space needs, and transfer credit equivalencies.
• Serve as back up for reporting to the National Student Clearinghouse, Department of Veteran Affairs, IPEDS, public surveys, and internal data groups.
• Represent the Registrar's Office as a member on various College-wide committees, such as the Commencement team, the academic calendar building work team, and the Opening Committee.
• Collaborate with Admissions, the Advising Center, and Student Financial Services to monitor student information, ensuring record accuracy, data integrity, and compliance with federal regulations, particularly FERPA.
• Conduct annual reviews of processes and procedures to enhance office efficiency and accuracy, ensuring that documentation is consistently created and maintained.
• Other duties and projects as assigned or required.

Preparation, Training, and Experience:

• Bachelor's degree required; master's degree preferred.
• 3-5 years' experience working in a higher education environment or similar field.
• Familiarity with Ellucian Colleague or comparable ERP system, as well as eTranscript providers is preferred.
• Knowledge of U.S. educational systems, credentials, and Family Education Rights and Privacy (FERPA)
• The ideal candidate is highly detail-oriented with excellent communication skills, capable of efficiently managing multiple projects, and proficient in Microsoft Office, particularly Excel and Word.
• Must be able to work independently and demonstrate strong analytical, organizational, and customer service skills.

Requirements

• Start Date: No Start Date
• Education: Master's Degree Preferred
• Work Experience: 3 - 5 years
• Part/Full Time: Full-Time

Contact / Additional Information

To apply, go to Dean College Job Posting: Associate Registrar.