• Position Summary

•  

  Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Art + Design invites applicants for the position of Office Assistant.

  The shift for the position is Monday to Friday 8:00 a.m. to 4:30 p.m.

  West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. 

  WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. 

  The mission of the Department of Art + Design is to prepare talented and dedicated students for professional creative careers by emphasizing critical thinking, creative problem solving, visual literacy, and the creative process. Through a nationally-accredited B.F.A. curriculum, students acquire technical and conceptual tools, obtain a solid foundation of visual literacy and appreciation, and are encouraged to develop as socially and globally-engaged artists. Our faculty members are active and professionally-recognized artists, designers, and scholars, who are dedicated teachers committed to fostering an environment promoting artistic experimentation, diversity of thought, multiculturalism and global awareness. Students are provided with opportunities to participate in internships, field trips, student exhibitions and to interact with noted artists and designers both at the university and in other professional settings. The Department and West Chester University are committed to ensuring the personal and professional success of our students and to preparing them to be active and engaged creative professionals both in their field and in society.

  Responsibilities include: 

  • Greet students, families, visitors and staff and assist guests as needed.
  • Develop and maintain course schedules, student records, faculty assignments, and all related documents and publications.
  • Process payment requests, travel authorizations, faculty hiring paperwork, and other procedures.
  • Attend all Department meetings, record and distribute minutes.
  • Maintain shared department equipment and records.
  • Sort and distribute mail, packages, and supplies to proper faculty, studio, or classroom.
  • Assist in the maintenance and administration of the gallery spaces and related events.
  • Perform other duties as assigned.

   

• Minimum Qualifications

•  

  • One year as a Clerical Assistant 2 (commonwealth title);

  OR

  • One year of moderately complex clerical experience;

  OR

  • An equivalent combination of experience and training.
  • Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

  Required Knowledge, Skills & Abilities:

  • Knowledge of the use and functionality of Microsoft Office Suite software.
  • Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation.
  • Knowledge of standard office practices and procedures.
  • Ability to use an alphanumeric keyboard.
  • Ability to proofread information for conformance with prescribed standards.
  • Ability to sort and file information.
  • Ability to perform mathematical calculations.
  • Ability to follow oral instructions.
  • Ability to read and understand written materials.
  • Ability to communicate effectively orally.
  • Ability to communicate effectively in writing.
  • Ability to establish and maintain effective working relationships.

   

• Preferred Qualifications

• Experience studying or working in the visual arts
• Experience working in a gallery or exhibition space
• Experience in customer service
• Experience working in financial aid and budgeting
• Experience working in an academic setting

• Special Instructions

•  

  Salary and benefits are dictated by the American Federation of State, County and Municipal Employees (AFSCME) collective bargaining agreement.

  
  Candidates should apply online at https://www.schooljobs.com/careers/wcupa. A resume and cover letter are required with the application. Incomplete application requirements will not be considered.

  
   Due to the nature of the position, employment visa sponsorship is not available.

  
   Applicants must successfully complete the interview process to be considered as a finalist.

  
   All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

  
  Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer.

  Email hrs@wcupa.edu for any questions regarding the application process.

Requirements

• Start Date: No Start Date
• Education: Varied (See Description)
• Work Experience: 0 - 2 years
• Part/Full Time: Full-Time

Contact / Additional Information

Candidates should apply online athttps://www.schooljobs.com/careers/wcupa.