About the University of Oklahoma

Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma (OU) is a doctoral degree-granting research university serving the educational, cultural, economic, and health-care needs of the state, region, and nation. OU consists of three campus locations in Oklahoma as well as several centers abroad. The Norman campus serves as home to all of the university’s academic programs except health-related fields. OU enrolls almost 32,000 students, has more than 2,800 full-time faculty members, and has 21 colleges offering 172 majors at the baccalaureate level, 156 majors at the master’s level, 81 doctoral-level majors and 54 graduate certificates.

The OU campus community is committed to maintaining an environment where individuals work collaboratively with mutual respect and assure the highest standards of ethical conduct and integrity. The Division of Student Affairs strives to enhance students’ academic success by developing student skills, cultivating diverse, campus life experiences and enriching the university community through programs and services.

Office Administrator

Pay Range: Targeted salary: $50,300 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

Position Introduction:

The Office Administrator provides high-level project management and administrative support for the Office of the Vice President for Student Affairs and Dean of Students, ensuring the successful execution of critical leadership initiatives. Reporting directly to the Chief of Staff, this role provides specialized support for the Vice President's suite, focusing on executive scheduling, comprehensive project management, and targeted research. The Office Administrator ensures the strategic success of the Division of Student Affairs by tracking project timelines, deliverables, and Key Performance Indicators (KPIs). To optimize leadership productivity, the Office Administrator manages comprehensive executive calendars, proactively prioritizing meeting requests and resolving scheduling conflicts to ensure efficient time management in a fast-paced environment. This role oversees all aspects of executive travel and coordinates with the leadership team to ensure successful execution of departmental priorities. We are looking for a professional who pairs exceptional communication skills with the technical savvy and poise necessary to manage high-stakes priorities while representing the office with the highest level of integrity. Operating within a shared support model, the Office Administrator works alongside a team member in the main lobby to manage the reception area. Together, this team ensures an elite standard of service by greeting visitors, answering and screening phone calls, and routing high-priority communications to the appropriate executive lead or campus partner. Additionally, the Office Administrator manages the procurement of supplies and coordinates facility and IT liaison duties in compliance with university policies to maintain the seamless operation of the executive environment.

Essential Duties:

• Provides project management support for key leadership initiatives within the Division of Student Affairs.
• Tracks project timelines, deliverables, and Key Performance Indicators (KPIs) to support strategic goals.
• Provides high-level administrative and operational support to the Vice President for Student Affairs and Dean of Students.
• Screens, prioritizes, and routes high-level communications and inquiries to appropriate executive leaders or campus partners.
• Collaborates closely with the Chief of Staff and leadership team to ensure alignment with divisional objectives.
• Supports coordinated suite operations through shared administrative coverage and collaborative workflows.

View full job description

Required Education and Experience:

• Bachelors Degree.
• 3 years of experience in office management, administrative coordination, or related roles.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Department Preferences:

• Experience providing high-level administrative partnership to senior or executive leadership. 
• Professional experience navigating a complex university environment. 
• Proficiency in university enterprise systems.
• Proven ability to track project timelines, deliverables, and administrative KPIs. 
• Expertise in complex executive scheduling and proactive conflict resolution. 
• Strong leadership and team management skills. 
• Ability to exercise independent judgment and use data in decision-making.

Hiring Contingent Upon a Background Check

Applicants must submit an ONLINE application at http://jobs.ou.edu for Job Requisition # 493298. Computers and personal assistance are available at the Office of Human Resources, 905 Asp, Room 205, Norman, OK 73069. Include job requisition number on all correspondence. Deadlines subject to change with or without notice. For further information on this or other University of Oklahoma job opportunities, please call (405) 325-1826 or access our website at www.hr.ou.edu.

Norman Campus: If you are selected as a finalist for a position that supports the Norman Campus, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Requirements

• Start Date: No Start Date
• Education: Bachelor's Degree Required
• Work Experience: 3 - 5 years
• Part/Full Time: Full-Time

Contact / Additional Information