Student Affairs

Rules & Submission Guidelines

The 18th Annual Virtual Case Study Competition (VCS) is now closed and the winners have been announced. Registration information for our 19th annual edition will be posted in January 2020.


Cash prizes will be awarded to each member of the top three winning teams...
$200 for 1st place  |  $150 for 2nd place  |  $100 for 3rd place   (Money is awarded for each member)

Rules & Eligibility

  • Each Masters level program in Student Affairs Administration, Counseling, or Higher Education will be allowed to enter as many teams as wish to compete. Each team shall consist of either three or four qualifying members.
  • Each team member must be currently enrolled in a Masters level program in Student Affairs Administration, Counseling, or Higher Education and will be enrolled for the Spring 2019 term for a minimum of three credits.
  • Team members must be from the same graduate program. There cannot be team members from different graduate programs on the same team. Each student may be a member of only one team. 
  • The case study competition does require a certain degree of commitment in order to complete.
  • Teams should utilize relevant student affairs literature, where appropriate, for their presentation.
  • By participating, each team agrees to allow their presentation to appear in the Spring 2019 edition of the e-journal, “The Journal of Technology in Student Affairs.”
  • There is no entry fee required in order to participate


  • Team contact information must be submitted by Friday, January 25, 2019.
  • Details about the content of the case study along with instructions on submitting will be emailed to each team on Sunday, January 27, 2019.
  • You must include the name of your School and your Team Leader on the first page of your position paper, in addition to the names of all team members.
  • The file name of your submission must include the name of your school and team leader. We often receive more than one submission per school so this important to enable the judges to distinguish entries. We recommend using a naming format like UniversityOfSouthCarolina_galloway.pdf or TexasTechUniversity_snook.pptx. We also encourage including a title page with your presentation if your design/approach merits it. It should include the name of your school as well as the names of your team members and team leader. Please take a look at some of last year's entries for ideas. 
  • The deadline for a team’s project submission is Wednesday, February 20, 2019 at 9 p.m. EST.

***Upon submission, all entries become the property of for qualified use in activities***

Judging Criteria 

Judges will be utilizing the following criteria when evaluating presentations.

  • innovation of approach
  • use of literature both within and outside student affairs
  • organization of presentation
  • rationalization for chosen responses
  • practicality of approach
  • usefulness of the information presented
  • educational value to Student Affairs


  • Friday, January 25, 2019 -- Registration Deadline
  • Sunday, January 27, 2019 -- Case study instructions emailed to all participants
  • Wednesday, February 20, 2019 -- Submissions due by 9:00 p.m. EST.
  • Monday March 4, 2019 -- Virtual Case Study Competition winners posted.


All graduate students, by registering for the Virtual Case Study Competition, acknowledge they are matriculating in a Masters level program in student personnel administration, higher education, or counseling for at least six credits during the Spring 2019 semester. In addition, by submitting the registration form, each team member agrees to allow their final product to be used in the website.