Student Affairs

Fraternity and Sorority Programs and Services Coordinator – Panhellenic and Affiliate Circle advisor - Job Number: 240791 

placeholder

University of Oklahoma

Norman, OK United States

About the University of Oklahoma

Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma (OU) is a doctoral degree-granting research university serving the educational, cultural, economic, and health-care needs of the state, region, and nation. OU consists of three campus locations in Oklahoma as well as several centers abroad. The Norman campus serves as home to all of the university’s academic programs except health-related fields. OU enrolls almost 32,000 students, has more than 2,600 full-time faculty members, and has 20 colleges offering 170 majors at the baccalaureate level, 155 majors at the master’s level, 78 doctoral-level majors and 62 graduate certificates.

 

The OU campus community is committed to maintaining an environment where individuals work collaboratively with mutual respect and assure the highest standards of ethical conduct and integrity. The Division of Student Affairs strives to enhance students’ academic success by developing student skills, cultivating diverse, campus life experiences and enriching the university community through programs and services.

 

Fraternity and Sorority Programs and Services Coordinator – Panhellenic and Affiliate Circle advisor - Job Number: 240791 

Organization: Center for Student Life

Job Location: Oklahoma-Norman-Norman Campus

Schedule: Full-time

Work Schedule: M-F, 8 – 5, other events as needed

Work Type: Onsite

Salary Range: Targeted salary $43,000 based on experience

Benefits Provided: No 

Required Attachments: Resume, Cover Letter 

 

Job Description

The coordinator of Student Life is responsible for fostering a commitment to student success by actively developing, implementing, and maintaining programs and services that enrich student learning, build and maintain a strong sense of community and support the educational, professional, social, and personal development of students at the University of Oklahoma. 

 

This position will assist the Associate Director of Student Life and Director of Student Life in providing vision and strategies to support students and communities on day-to-day functions of Student Life.  Some responsibilities of this role include, but are not limited to:

ADVISING:

  • Serving as the direct advisor for departmental student organizations in Student Life. This will include regular meetings (weekly/bi-weekly/monthly) with executive boards and individual meetings with members of executive and leadership boards and community members. This position will work with underserved student populations, Pell Grant recipients, first generation college students, students from low-income families, and/or students with unique abilities.
  • Serving as the primary advisor for the Panhellenic Association and the Affiliate Circle and secondary support advisor to all departmental student groups advised by Student Life.
  • Supporting students through attendance of special events. 
  • Assist in response to crisis and student well-being concerns and connect students to appropriate campus resources
  • Counsel's students, facilitates support groups and advises student organizations.
  • Assists students in resolving academic problems and helps evaluate students for proper placement in class levels.

 

PROGRAMMING: 

  • Develop and implement curriculum (curricular approach for higher education) around student learning centered educational initiatives and content to promote well-being, community, and leadership.
  • Assists with planning, development, and implementation of designated student programs and services.
  • Assesses the needs of students and helps to develop and implement targeted programs and services.
  • Conducts workshops, seminars, classes, and other special programs for students. 
  • May coordinate or assist in the coordination of special projects or student related events. 
  • Craft and facilitate community standards and risk prevention initiatives, such as policies and procedures, accountability processes, officer development, strategic plans, and data analysis and research.
  • Facilitate effective recruitment and intake processes to meet community needs and goals while ensuring compliance with university and organization guidelines.

 

ASSESSMENT:

  • Overall assessment of programs and services.
  • Assessing the needs of students and developing and implementing targeted programs and services.
  • Researching, collecting and analyzing data or information and preparing reports or responses to inquiries.

 

ADMINISTRATIVE:

  • Maintaining records (student files, inventory, officer rosters, community rosters, other office files, etc.) and student groups guiding documents (bylaws, policies, etc.)
  • Serving as a liaison to cultivate productive and authentic relationships with internal and external stakeholders.
  • Managing day-to-day operations, including budget oversight and financial record keeping.
  • Supervising a graduate assistant/student assistant(s).
  • Maintaining websites (via CMS), social media and other promotional engagement platforms (OU Engage) and design student newsletters, brochures, handbooks and other publications.
  • Serves as liaison with offices on and off campus.
  • Maintains records, to include but not limited to student files, inventory, personnel, and other office files. 
  • Assists with development and administration of office policies and procedures.
  • Researches, collects, and analyzes data or information and preparing reports or responses to inquires 
  • Creates student newsletters, brochures, handbooks and other publications.
  • Performs various duties as needed to successfully fulfill the function of the position.

 

ADDITIONAL:

  • All other duties as assigned.

 

Job Requirements

REQUIRED EDUCATION:  Bachelor’s Degree

 

SKILLS:

  • Strong group and one-on-one advising and coaching with an emphasis on student development. 
  • Conduct themselves at all times with the highest levels of personal and professional integrity.
  • Developing and implementing efficient budgets, cost saving solutions and long-term financial savings and investment strategies.
  • Effective oral and written communication.
  • Detail oriented for accuracy of data and information. 
  • Ability to work independently.
  • Strong organizational skills and ability to handle multiple projects and deadlines simultaneously. 

 

DEPARTMENTAL PREFERENCES: 

  • Master’s degree in higher education administration, student affairs or a related field
  • Experience working with underserved student populations. 
  • A minimum of 0 – 12 months of experience.

 

WORKING CONDITIONS: 

  • Frequent exposure to pressure caused by deadlines and busy periods.
  • May be required to work irregular hours (outside of normal business hours) due to student programs and events.
  • Ability to work effectively with a wide range of constituencies.

 

Applicants must submit an ONLINE application at http://jobs.ou.edu for Job Requisition # 240791. Computers and personal assistance are available at the Office of Human Resources, 905 Asp, Room 205, Norman, OK 73069. Include job requisition number on all correspondence. Deadlines subject to change with or without notice. For further information on this or other University of Oklahoma job opportunities, please call (405) 325-1826 or access our website at www.hr.ou.edu.

 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

 

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

 

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

 

Hiring contingent upon a Background Check.

Job Posting: Mar 28, 2024


Requirements

  • Start Date: No Start Date
  • Education: Bachelor's Degree Required
  • Work Experience: 0 - 2 years
  • Part/Full Time: Full-Time

Contact / Additional Information