Student Affairs

Assistant/Associate Director for Student Programs

Sewanee: The University of the South

Sewanee, TN United States

Position Overview

Primary Function:

Reporting to the Assistant Dean for Student Involvement, this position is tasked with facilitating a comprehensive studentactivities program designed to develop a sense of community within the student body. This person will initiate inclusiveprogramming on behalf of the Division of Student Life as well as oversee the operations of the new Biehl Commons toprioritize and support student engagement. The ideal candidate will have outstanding organizational and social skills thatmake Biehl a welcoming space for all who enter while centering the student experience.

The position will be responsible for hiring, training, and advising the Tiger’s Entertainment Board student worker positionsas they implement and continually assess inclusive student programming, including late night, weekend, and signatureUniversity events that are grounded in best practices and reflective of the Student Life mission and vision. In addition, theposition will be responsible for the hiring, training, and supervision of student workers for the Biehl Commons to ensureefficient and equitable operations for Sewanee students.

The Assistant/Associate Director will act in a leadership capacity within Student Life and engage in critical incidentresponses as the designated on-call staff member for late-night events. Outside of Student Life, this position will serve onUniversity committees, as needed, and will work with stakeholders to develop a collaborative approach to studentprogramming and support.

This position works with considerable independence and self-direction. Only the general direction and scope of the work tobe accomplished are discussed with the supervisor.

Career Band: 2C / 2D

Position Description

Typical Duties & Responsibilities:

Departmental Management

  • Manages the daily operations of the Biehl Commons to support and prioritize student engagement and community
  • Selects, trains, and supervises the Tigers Entertainment Board
  • Advises the Tigers Entertainment Board on all programs and events, from planning to implementation to assessmentand evaluation
  • Selects, trains, and supervises Biehl Commons, student workers
  • Develops and implement an ongoing assessment plan that contributes to program growth and improvement
  • Responsible for implementing effective strategies for continual facility maintenance, housekeeping, after-hoursmanagement, and risk mitigation response for the Biehl Commons
  • Writes and maintains policy associated with the Biehl Commons operations and event program management
  • Responsible for budgetary oversight of multiple budget units and adherence to strong financial practices
  • Collaborates with the Assistant Dean for Student Involvement with contracts and agreements from outside vendors,bands, entertainers, etc.
  • Performs other duties as assigned

Student Life Responsibilities

  • Assists the Student Life Leadership Team in planning, organizing, and evaluating the mission, goals, programs, andservices of the Student Life division
  • Oversees signature programming for all students including large-scale programs during New Student Orientation,tradition-oriented programming like the Vice-Chancellor’s Late Night Breakfast and Homecoming Court, and supportsprogramming efforts of the Division of Student Life
  • Assists with student organization programming support, ideas, or technical assistance
  • Serves on call to respond to emergencies related to the Biehl Commons operations or late-night studentprogramming

University Collaborations

  • Collaborates with Sewanee Dining to ensure effective operations are occurring within the Biehl Commons for bothregular operations and Catering
  • Serves on University committees or initiatives as assigned or requested
  • Develops partnerships with key stakeholders to encourage collaborative efforts in student programming

Judgment Required: Judgment and discretion as to the use of established policies are required to perform the essential duties of this position.

Machines & Equipment Used: Must be able to drive university vans; lift up to 100 lbs, and move equipment with care and caution for event setup.

Budgetary Responsibility: Directly prepares the budget for the program and has full responsibility for planning, forecasting, approval, and balancingthe budget.

Personal Interaction/Communication:

  • Student Contact: Daily: Activities include student leaders and organizations, student organization events andprograms, supervision of student workers
  • Internal: Frequent: providing information and support, interacting with Biehl Commons customers, participating oncommittees
  • External: Some: involvement with visitors and community members

Attributes of a Successful Candidate

Education: Minimum Bachelor’s degree in higher education, counseling, recreation, or a similar field. Master’s degree preferred.


For an Assistant Director: Minimum two years of experience working with young adults, and undergraduate students,either in student life, student activities, student union/community center operations, or a related activity.

For an Associate Director: In addition to the experience noted above, a minimum of five years of relevant professional-levelexperience managing people and/or facilities.

Job-Related Skills:

  • Strong, demonstrated leadership skills.
  • Ability to communicate effectively in writing and orally, including public speaking.
  • Facility with web-based communication and social media.
  • Proven ability to design, develop, implement, and assess context-appropriate programs based on current research.

Licenses & Certifications: Class D Driver’s License TN (or the ability to acquire a TN license)

Supplemental Information

Confidential Information: Confidential Student problems/issues; organizational plans; student records; budgetary information.

Working Environment: Normal office environment, frequent evening & weekend work, 24-hour on-call for crisis situations. Given the varying natureof student programming and the extended hours of operation of the Biehl Commons, the Associate/Director may have aflexible schedule as needed.

Physical Requirements: Must be able to lift between 51-100 pounds (Heavy work)

The University of the South, commonly known as Sewanee, comprises a nationally ranked residential College of Artsand Sciences and a School of Theology. The University is strongly committed to the values of intellectual inquiry,diversity, equity, and inclusion, and living and serving in community. Situated on 13,000 acres atop Tennessee’sCumberland Plateau, Sewanee is known for its stunning natural beauty while providing easy access to Chattanooga,Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to help employees of allbackgrounds and identities flourish. 

DEI Institutional Statement:

At the University of the South, our commitment to inclusion and belonging is grounded in our core values of community,courage, flourishing, and inquiry. We seek to build a community enriched by our diversity and centered on equity, justice,mutual respect, and shared responsibility. 

At the University of the South, our commitment to inclusion and belonging is grounded in our core values of community,courage, flourishing, and inquiry. We seek to build a community enriched by our diversity and centered on equity, justice,mutual respect, and shared responsibility.

Equal Employment Opportunity:

The University of the South is an equal-opportunity educational institution that is committed to creating and maintaining adiverse and inclusive campus environment.


  • Start Date: No Start Date
  • Education: Master's Degree Preferred
  • Work Experience: 2 - 4 years
  • Part/Full Time: Full-Time

Contact / Additional Information

For more information or to apply please visit

Email Kyle Gallagher at for additional information.