Student Affairs

Assistant Director, Financial Aid

Clatsop Community College

Astoria, OR United States

Clatsop Community College, a public, two-year institution, located in Astoria, Oregon, serving students and communities in northwest Oregon and southwest Washington, is seeking an assistant director for its Office of Financial Aid.

Assignment: This is a full-time, exempt position.


Under the direction of the Financial Aid Director, performs highly complex duties in an automated contemporary financial aid environment. Provides coordination, advice and guidance to students and families regarding college cost and financial aid.  Establishes student eligibility and awards financial aid to eligible students.  This position also functions as the School Certifying Official (SCO) for VA Education Benefits.


  1. Establishes student financial aid eligibility for all Title IV grant, work, and loan programs. Resolves student eligibility issues and conflicting information. Performs professional judgements, need analysis and verification. 
  2. Package and award all forms of institutional, state, and federal financial aid.
  3. Advise students and parents on college cost and financial aid, including advising and monitoring students regarding available assistance, eligibility issues, required documentation, processes, policies and procedures.
  4. Exercises discretion and professional judgment on a case-by-case basis regarding student eligibility, income issues, independent status and interpreting data used to determine student eligibility and awarding all forms of financial aid based on that judgment. Make professional financial aid decisions based on established institutional, state, and federal policy
  5. Manages U.S. Department of Education electronic data exchange and electronic interface with institutional data system.
  6. Keeps current with regulatory guidance and attends trainings to learn about changes to state and federal requirements. Assists the Director in the development of office policies and procedures that maintain compliance.
  7. Conducts virtual financial aid workshops to future students, current students, and community agencies.
  8. Maintain school eligibility and reporting requirements with the US Department of Veteran Affairs (VA). Serves as lead for compliance audits.
  9. Verify student eligibility and certify students for VA Education Benefits.
  10. Performs other duties of a similar nature or level.


Educational and Experience

Bachelor’s Degree and a minimum of three (3) years of full-time directly related financial aid work experience (financial aid administration, financial aid processing with program responsibility). Requires prior experience with computer systems, operations, and database management. Experience with federal financial aid regulations, COD and NSLDS.

 Remote Work Option – Open to remote work for candidates residing in the state of Oregon.

A criminal background check will be conducted. Honesty, integrity, and professionalism are critical requirements for any person whose job duties and responsibilities include handling financial aid data. We expect no less than absolute honesty, integrity, and professionalism at all times from everyone trusted to work in the department of Financial Aid.

Knowledge Required

  • Strong understanding and knowledge of institutional, state and federal financial aid rules and regulations regarding student eligibility, awarding and disbursement of financial aid funds.
  • Functional knowledge and access to United States Department of Education ED Suite, Common Origination and Disbursement, National Student Loan Data System and FAA Access to CPS Online.
  • Functional knowledge and access to U.S. Department of Veterans Affairs, VAOnce.
  • Overall knowledge of contemporary practices of financial aid professionals.

Skills Required

  • Skill in utilization of contemporary institutional, state and federal computer based financial aid systems.
  • Skill in interpersonal communications as applied to interaction with prospective and current students, families, faculty and staff.
  • Skill in making verbal and written presentations.
  • Skill in organization and leadership.
  • Skill in prioritizing multiple tasks and projects.
  • Attention to detail, the ability to work independently and as a team member, and handle confidential matters with discretion.

Clatsop Community College has a strong commitment to the achievement of equity and inclusion among its faculty, staff and students and values the rich diverse backgrounds that make up the campus community. To ensure the college provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all, we are seeking a candidate who has an understanding of, and experience with, successfully supporting individuals with varying backgrounds, including people with disabilities; people with various gender identities and sexual orientations; individuals from historically underrepresented communities; and other groups.


  • Start Date: No Start Date
  • Education: Bachelor's Degree Required
  • Work Experience: 2 - 4 years
  • Part/Full Time: Full-Time

Contact / Additional Information

To Apply: View full job descriptions/qualifications and online at   This position is open until filled with consideration given to applicants who apply by December 16, 2022.

Contact the Human Resources Office at (503)338-2530 or if application assistance is needed.

Please visit our web site for more information regarding this position and our application process. Follow special instructions carefully. Only complete applications will be considered. Clatsop Community College is an affirmative action, equal opportunity institution.