Student Affairs

Assistant Director, Athletic Facilities & Operations

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Santa Clara University

Santa Clara, CA United States

Position Title:Assistant Director, Athletic Facilities & Operations

 

Position Type:Regular

 

Salary Range:

$62,400 annually

 

Pay Frequency:Annual

A. POSITION PURPOSE

 

The Assistant Director of Athletics Facilities and Operations is responsible for event coordination and management of assigned events, recruiting, training and supervising our student worker pool, oversee and schedule transportation fleet and coordinate the operations of the equipment room. The position will also be the primary contact for summer camps, external rentals, annual PC replacement programs, and facility work orders. This position will utilize specific work skills, personal judgement, and superior communication skills to ensure a smooth and positive game day operations for our patrons.

 

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

 

1. Event Management

 

• Serve as lead event manager for assigned sports. Direct the operation of the students, adult workers, third party vendors and other personnel.

 

• Serve as lead event manager for all external rentals.

 

• Ensure a safe and pleasant environment for events by supervising crowd control, customer service, visiting team and game official liaison, and pre game and half time event management.

 

• Act as a representative of Santa Clara University to patrons, visiting teams and game officials. Utilize discretion and judgment to ensure their safety and positive experience.

 

• In the event of an emergency, take charge of the situation and determine the safest course of action.

 

• Direct staff to prepare the facility prior to the game and reset the facility after the game.

 

• Coordinate with Campus Safety for support at event.

 

2. Supervisory Duties

 

• Hire, train and manage student staff to ensure coverage in a variety of capacities.

 

• Directly supervise student workers and game assistant staff in the following areas:

 

- Equipment Room (10-12 student workers, approx. 30-35 hours per week) - Game Staff – Student (13-15 workers, approx. 15-20 hours per week) - Game Staff – Game Assistant (3-5 adult workers, approx. 15-20 hours per week)- Daily Operations and Facilities – (2-3 students, approx. 15-20 hours per week)

 

• Create and manage student worker plans including; goals and objectives, improvement plans or termination plans, if necessary.

 

• Manage entire process for hiring student-workers to ensure SCU HR compliance.

 

• Manage student worker handbook and guidelines.

 

• Monitor adherence to guidelines.

 

• External event communications to concessions, officials, visiting teams

 

• Conduct annual surveys for areas of improvement in all areas of oversight.

 

3. Equipment Room

 

• Schedule and supervise student workers to perform laundry and equipment duties.

 

• Work with coaches to ensure dependable laundry services for each sport.

 

• Ensure that laundry service is completed, personally handling duties when student staffing is unavailable.

 

• Responsible for the ordering and inventory of all washer and dryer related materials including routine maintenance schedule.

 

4. Facility Operations

 

The Assistant Director will be directly responsible for the following areas:

 

• Annual PC replacement program within the department. Including inventory of all computers, managing requests for replacement, and coordinating schedules for upgrades.

 

• Develop summer camp scheduling, communications and coordination with Campus Rec, Parking and Transportation, Sports Medicine, Business Office, and Compliance.

 

• External rental selection in adherence to the University’s Non-Profit policy, communication, coordination, supervision, and potential staffing with external groups.

 

• Creating and managing an internal work order request system for all athletic facilities and grounds.

 

• Communication and scheduling of concessions for all home athletic events and external rentals that require concessions.

 

5. Transportation

 

• Schedule and supervise fleet of athletic vehicles for team use.

 

• Hire and supervise student workers assisting with transportation to and from destinations.

 

• Schedule routine maintenance and cleaning of the athletic fleet.

 

6. Other Duties as Assigned

 

• Abide by all Conference and NCAA regulations to ensure departmental compliance.

 

C. PROVIDES WORK DIRECTION

 

• Will oversee student workers and game day assistant staff.

 

D. GENERAL GUIDELINES

 

• Recommends initiatives and implements changes to improve quality and services.

 

• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

 

• Maintains contact with customers and solicits feedback for improved services.

 

• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

 

• Informs supervisor of project status; and deviation from goals.

 

• Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required.

 

E. QUALIFICATIONS

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

 

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

 

Knowledge

 

• Understanding and commitment to the University’s vision for intercollegiate athletics.

 

• Strong understanding of NCAA rules and regulations.

 

Skills

 

• Demonstrated positive interpersonal and communication skills, written and verbal.

 

• Working knowledge of common computer programs including Microsoft Word, Microsoft Excel and email and browser applications.

 

Abilities

 

• Ability to work effectively with external constituents particularly with vendors and facility renters.

 

• Ability to work effectively with internal constituents, particularly coaching staff, senior administrative staff and other University staff.

 

• Physical activity required. Must be able to lift 50 pounds.

 

• Capable of working both independently and as a team member; results oriented and a self-starter.

 

Education

 

• Bachelor’s degree required.

 

Years of Experience

 

• Three to five years of athletics management experience preferred, preferably in facilities, events or operations.

 

F. PHYSICAL DEMANDS

 

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

 

• Physical activity required. Must be able to lift 50 pounds.

 

• May be required to travel to other buildings on the campus.

 

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

 

• May be required to occasionally travel to outside customers, venders or suppliers.

 

G. WORK ENVIRONMENT

 

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

 

• Mostly indoor office environment with windows.

 

• Outdoor events (games and other events)

 

• Offices with equipment noise.

 

• Offices with frequent interruptions.

 

EEO Statement

?Equal Opportunity/Notice of Nondiscrimination

 

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

 

Title IX of the Education Amendments of 1972

 

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu, , http://www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

 

Clery Notice of Availability

 

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

Americans with Disabilities Act

 

Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

 

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://university-operations.scu.edu/campus-safety/crime-reporting/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


Requirements

  • Start Date: No Start Date
  • Education: Bachelor's Degree Required
  • Work Experience: 3 - 5 years
  • Part/Full Time: Full-Time

Contact / Additional Information

To apply, please visit https://apptrkr.com/3341322.