Student Affairs

Assistant Director, Academic Advising

DePaul University

Chicago, IL United States

Diversity and Inclusion Statement

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

The Highlights
Guided by the mission of DePaul University, within the guidelines of the NCAA, the BIG EAST Conference, and DePaul University, and reporting to the Associate Athletic Director for Academic Advising and Student-Athlete Development, the Assistant Director for Academic Advising, serves as an advocate/ally for student-athletes and assists them in navigating the University from the initial recruitment stages through job placement or graduate school acceptance upon graduation. The Assistant Director also oversees the department’s book scholarship, technology and equipment checkout programs. Athletic Academic Advising reports to the Division of Student Affairs and works closely with the Athletic Department.

Is This You?

• Provides academic advising and support to assigned teams (currently men's basketball and women's tennis) which includes but is not limited to weekly meetings, supervising study table, quarterly registration, tracking progress toward degree/NCAA academic eligibility and communication with key stakeholders including student-athletes, tutors, faculty, coaches and athletic administration.
• Travels with men’s basketball to all away competitions during the academic year and often works extended (evening and weekend) hours during the season.
• Manages the department’s quarterly/annual grade/GPA reporting procedures sharing relevant data with coaches, athletic and student affairs administrators, DePaul's Faculty Athletics Representative and the BIG EAST Conference as well as informing various award nomination processes. Uses the information to nominate student-athletes for awards given by DePaul, the BIG EAST Conference, coaching associations and the NCAA.
• Oversees the department’s assessment efforts including writing the annual assessment report, assists in writing the annual report and serves on the Division of Student Affairs Assessment Committee.
• Meets with prospective student-athletes and their families as requested by coaches and provides materials to coaches to use in their recruitment activities.
• Creates and maintains relationships across campus to effectively advocate for student-athletes and advance the mission of Athletic Academic Advising. 
• Serves on divisional, university and conference committees, represents the department at functions and events, participates in professional development opportunities and attends monthly DePaul Academic Advising Network meetings.

Textbook distribution, technology/equipment, and school programs.

• Manages the department’s book scholarship, school supply (notebooks, folders, pens, pencils, highlighters, etc.) and equipment checkout (laptops, calculators, i-clickers, cameras, microphones, etc.) programs.
• Coordinates the men’s and women’s basketball laptop distribution and set-up process in collaboration with the business office.

• Knowledge of and adherence to all applicable BIG EAST and NCAA rules, policies and procedures.  
• Attend and participate in monthly NCAA rules compliance meetings.

Other duties as assigned by the Associate Athletic Director for Academic Advising and Student-Athlete Development.

Your Education

  • Bachelor's Degree
  • 3-5 years athletic academic advising or related experience

Preferred Requirements

  • Master’s Degree in Student Affairs, Higher Education Administration, Sport Management, Counseling, Education or related field 
  • Previous experience at the NCAA Division I level, tutoring/teaching college students, working with students with learning disabilities and/or training, learning and development a plus

Other Skills & Abilities Required

• Embodies the mission of DePaul University including its core and managerial values. Core values: collaborates and contributes to teamwork, responsive to change, fosters diversity and inclusion, encourages open communication and cooperation and fosters continuous performance improvement. Managerial values: leadership, stewards organizational resources, thinks strategically, and hires and develops diverse talent
• Ability to represent the department in a professional and positive manner, to set a supportive tone in the office and maintain staff morale, interact with diverse stakeholders with tact and diplomacy, handle confidential information, act with a strong sense of ethics, set and handle multiple priorities independently and as part of a team, meet deadlines in a fast-paced environment, motivate student-athletes to excel academically and set appropriate boundaries while being accessible to student-athletes, faculty, coaches and staff.
• Excellent interpersonal, oral and written communication and organizational skills, strong attention to detail, service oriented and committed to the academic success of DePaul student-athletes.
• Knowledge of NCAA Division I academic eligibility standards and necessary legislation, FERPA, current student-athlete issues, resources to support student-athletes, Teamworks, JumpForward and PC applications including Outlook, Word, Excel and PowerPoint as well as the ability to adapt to new technologies.

Additional Information

During the academic year, the Assistant Director works extended hours including evening and weekends and travels with assigned teams as needed. Expected to respond to issues in a timely fashion which often requires contact with stakeholders in the evenings or on weekends.

For consideration, please include a resume and cover letter.

Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Medical, dental, and vision benefits.
  • Generous paid time off, sick time, holidays, floating holidays, and more!
  • Matching retirement plan up to 10%.
  • Tuition waivers for employees and dependents!
  • Full-Time Benefits

Required Background Check:Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination:Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email employeerelations@depaul.edu.
Mandated Reporting of Child Abuse & Neglect:Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.


Requirements

  • Start Date: No Start Date
  • Education: Bachelor's Degree Required
  • Work Experience: 3 - 5 years
  • Part/Full Time: Full-Time

Contact / Additional Information

Assistant Director, Academic Advising