Student Affairs

Events Coordinator

University of Notre Dame

Notre Dame, IN United States

Events Coordinator

 

University of Notre Dame

 

The University of Notre Dame (https://jobs.nd.edu) is accepting applications for a Events Coordinator.

 

Applications will be accepted until 1/17/2022.

 

Notre Dame Law School is seeking a versatile professional to organize and execute a variety of events for alumni, faculty, staff, and students. The variety of events includes faculty meetings and colloquia, alumni and donor events, and advisory board meetings. The events-related tasks will include — for example — helping speakers and visiting scholars with travel arrangements, booking spaces and related requirements for those spaces, planning menus and ordering food, purchasing gifts or merchandise for attendees, and processing payments and expense reports.

 

This position will report to the Law School's marketing communications director and work closely with the Law School's other events coordinator, who also organizes Law School events but focuses primarily on academic events such as speakers, faculty roundtables, faculty events in Chicago and abroad, and student events such as orientation and commencement.

 

The Law School's Marketing Communications team produces ND Law's publications and marketing materials, maintains the Law School's websites and social media, and manages the planning and marketing for Law School events. Although events will be this position's primary area of responsibility, other administrative tasks may be assigned when necessary. This is a great opportunity to work on a variety of projects in a collaborative environment at one of the nation's best law schools.

 

Please note that some occasional weekend work and some travel may be required of this position. In the past, the person in this role worked an average of five weekend events per year. Travel included, for example, law alumni events in Chicago and New York.

 

Essential Duties and Responsibilities:

 

• Work with event sponsors to identify their goals and requirements

 

• Organize event to ensure all requirements are met and environment is conducive to positive guest experiences

 

• Reserve appropriate spaces for events

 

• Place orders for food, services, and equipment for events

 

• Ensure communications needs are met for event (e.g., invitations, agenda for attendees, etc.)

 

• Assist with setup and provide on-site management to ensure event runs smoothly

 

• Assist guests with travel accommodations

 

• Process expense reports and payments to vendors

 

• Order and stock supplies for faculty kitchen

 

• Order and stock office supplies for Marketing Communications Department

 

Minimum Qualifications:

 

• High school diploma or GED

• At least 3 years of experience working in an office setting

• Excellent written and oral communication skills

• Exemplary customer-service and interpersonal skills

• Strong organization skills and attention to detail

• Ability work collaboratively as part of a team

 

Preferred Qualifications:

 

• Bachelor’s degree

• Proficiency with Google Suite and Microsoft Office

• Ability to learn other software programs for University financial processes

 

ABOUT NOTRE DAME:

The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

 

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

 

Equal Opportunity Employment Statement

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

 

APPLICATION PROCESS:

Please apply online at http://ND.jobs to Job # https://apptrkr.com/2766124. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

 

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Requirements

  • Start Date: No Start Date
  • Education: High School or Equivalent
  • Work Experience: 3 - 5 years
  • Part/Full Time: Full-Time

Contact / Additional Information

To Apply:

https://apptrkr.com/2766124