Student Affairs

Assistant Controller-Director of Financial Operations

Le Moyne College

Syracuse, NY United States

POSITION SUMMARY

The Assistant Controller-Director of Financial Operations is responsible for leading and managing the day-to-day operations of Finance including, student accounts, accounts payable, payroll, and related tax filings. This position also works closely with the Controller, other Finance Directors, Manager of Financial Operations-Bursar as well as various departments within the Le Moyne community, vendors, and visitors.

 

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

  • Oversight and leadership of the accounts payable function:
    • Accountable for all aspects of accounts payable, including policies, procedures, technology and software related to vendor master file, payment processing, cash disbursements, collection of W-9 and other tax forms, and processing of ACH operating account debits from certain approved vendors.
    • Work with the Director of Financial Reporting and Analysis on purchasing, vendor and contract management.
    • Manage the regulations around payments to foreign individuals, including payment documentation and reporting related to non-citizens tax withholdings/VISA exemptions.
    • Provide clarification on compliance requirements for Independent contractors and fellowship/stipends. Review completed Independent Contractor checklists for contractor/employee determination and Fellowship criteria for completion.
    • Supervise system administration for the College travel and credit card programs.
  • Oversight and leadership of the payroll function:
    • Accountable for all aspects of payroll, including policies, procedures, technology and software related to the preparation and coordination of the bi-weekly and semi-monthly payroll cycles, master payroll calendar, monthly processing schedules, and transmissions of federal, state, local taxes, other employee benefit deductions and management of operating budgets.
    • Manage the regulations around payments to foreign individuals, including payment documentation and reporting related to non-citizens tax withholdings/VISA exemptions.
    • Direct the input of employee deductions, garnishments, stipends, retro-payments, out-of-state work requirements, pay transfers between GL accounts from reallocation of time and effort, minimum wage increases, direct deposits, leave banks, tax withholdings, timesheets, terminations and taxable fringes and review of input processed by HR, such as salary, position, and status changes.
    • Administer the student hiring process with Financial Aid, including supporting the completion, review of all employment paperwork, coordination of position setup and timesheet creation, and training for students and supervisors on College processes.
  • Oversight and leadership of the bursar/student accounts receivable function:
    • Accountable for all aspects of student account records, including policies, procedures, technologies and software related to billing, collection, deposits, cash receipting, sponsorship accounts, loan disbursements and campus cards.
    • Support the automation efforts of the Bursar office to increase departmental efficiencies.
    • Monitor the College loan funds, including awards, close out and reporting of Perkins, NFLP, Polney, Veteran and NOYCE loans.
    • Approves the issuance of refund checks to students, parents, employers, lender and/or government agencies for overpaid accounts.Support analytical reviews of account balances.
    • Review collection process and bad debt write offs.
    • Review sub ledgers reconciliations to the general ledger, independently research reporting discrepancies, suggest resolution and recommend process improvement.
  • Manage the Financial Operations department budgets and train, supervise, develop and evaluate direct reports and their staff members and/or work-study students.
  • Direct operational tax related filings including unclaimed funds, 1099, 1042, 1098T, W2, 940, 941, 944, NYS-45, NYS-41, Sales tax, Fuel taxes, and periodic payroll withholding deposits for federal, state and local tax agencies and coordinate with third-party processors were applicable.
  • Work with IT personnel to resolve any system issues during processing and periodic systems enhancements provided by the ERP vendor (Datatel). Support the implementation of a new ERP system or conversion to other third-party systems.
  • Coordinate with the Associate Controller-Director of Financial Compliance to implement and update policies, procedures and system functions for new federal, state and local laws or general best practices.
  • Assist the Associate Controller-Director of Accounting with year-end closing process and work closely with external auditors in providing requested supporting documentation.
  • Monitors Operational Key Performance Indicators. Reports analytic comparisons and trends to prior periods to the Controller.
  • Perform all other related duties as assigned.

Job expectations for all Le Moyne College employees:

  • Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
  • Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
  • Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
  • Promotes cura apostolicaby aligning professional goals, objectives, and performance with college’s strategic goals.
  • Demonstrates excellent work attendance, reliability and work ethic.
  • Attends and actively participates in required meetings and training sessions.
  • Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
  • Must complete all required federal, state, institution and department trainings.
  • Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
  • Performs a variety of related duties as assigned.

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees: 

  • Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee’s unit.
  • Regularly participates in professional development opportunities to become more aware of DEI issuesand to considerways in which their work can be expanded to honor and incorporate the diversity of our community.
  • Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
  • Promotes open communication across Le Moyne’s community in order to create an inclusive environment,andunderstanding of others backgrounds, ideas, and perspectives.

Requirements

  • Start Date: No Start Date
  • Education: Master's Degree Required
  • Work Experience: 8 - 10 years
  • Part/Full Time: Full-Time

Contact / Additional Information

QUALIFICATIONS

  • Bachelor’s and Master’s Degree. Certified Public Accountant (CPA) required.  Certified Payroll Professional (CPP) certificate or willingness to obtain the CPP certificate preferred.
  • 5-10 years of related work or audit experience involving increasing levels of responsibility and management of personnel, preferably in a college or university setting; experience should also include a strong familiarity with payroll, accounts payable, accounts receivable and tax procedures, laws and regulations
  • Proficiency in the use of computerized general ledger/payroll or ERP systems and Microsoft Office programs, notably Excel, Word, PowerPoint and SQL Server; experience with Datatel, Onbase, BaseCamp and Entrinsik Informer software packages a plus. Experience implementing an ERP is preferred.
  • Experience supervising employees, including completion of annual goal setting and performance assessments is preferred.
  • Demonstrated ability to make decisions consistently that effectively balances the administration of compliance or policy with rational, logical customer-centric servicing.
  • Must be detail-oriented with strong organization and time management skills.
  • Superior interpersonal skills with the ability to work with a wide range of campus constituencies.
  • Preforms technical research on questions independently using a variety of information source
  • Demonstrated ability to understand and articulate complex systems, process and/or concepts proven accuracy, and analytical skills; ability to prioritize tasks in an environment of diverse and shifting priorities.
  • Ability to work independently with minimal supervision and maintain confidentiality.

To Apply: 

To apply please visit our website at http://www.lemoyne.edu/Work-At-Le-Moyneand submit the requested application materials. All materials must be submitted for consideration. Documentation may also be submitted by mail to: Annie Steve, Le Moyne College, 1419 Salt Springs Road, Grewen Hall, 2nd Floor (Human Resources), Attn: ACS Search, Syracuse, New York 13214. Review of applications will begin on October 15th 2020 and continue until the position is filled.